SA-ArchProFor South African architectural practices
Run your whole practice,
not just your projects.
One workspace, one source of truth, one subscription. SA-ArchPro runs the daily machinery of a practice — projects, fees, people, documents, compliance — so you can run the work.
See it working
The whole practice, on one screen.
Every commission, its stage, its programme and whatever has slipped — the moment you sign in. Under each bar sits a project record eighteen tabs deep.
Stage gates. SACAP stages 1 to 6 are the spine of every project. Deliverables tick themselves when their last linked task completes.
Construction registers. RFIs, submittals, site instructions, drawing issues, snag lists. The contract-administration logs, kept where the project lives.
Risk on a matrix. A full RAID log scored on a 5×5 probability-and-impact matrix, rolled up to the practice dashboard.
An audit trail throughout. Every stage sign-off, status change and deliverable completion is stamped who-and-when, and exportable.
From quote to close-out
Quote it. Staff it. Bill it. One place.
A SACAP fee proposal becomes a project the moment the client accepts. The programme then apportions the fee across stages, earned value tracks against labour cost, and billing knows where every rand stands.
Fees that watch themselves. BuildGantt apportions the fee across your appointed stages and tracks earned value against cost. CPI is your early warning on profitability.
Time, captured honestly. The calendar plans the future, tasks record the present, the timesheet confirms the past. Billable by default, per project, per stage.
Books that reconcile. Practice finances with revenue, cost, margin and pipeline, and a QuickBooks link for invoicing.
What changes
Less admin. Fewer surprises. Faster sign-off.
Reports that write themselves
Weekly, monthly or quarterly practice reports arrive on schedule, VAT-aware, with every project’s position in one snapshot.
Problems surface early
Fee Health ranks every active project by cost-performance, over-burning first. You see the slide before the month-end does.
Estimates you can defend
Three-point estimation and velocity forecasts turn hours into fees at real charge-out rates.
Your whole network, one register
Clients, consultants, contractors and suppliers, linked to their projects and protected from accidental deletion while work is live.
One living record
Projects, tasks, timesheets, documents and fees are one record the whole practice works from. Not a folder of spreadsheets that disagree with each other.
Mail where the work is
Compose and send branded practice email alongside the projects it belongs to.
Built for SA regulation
You don’t look up the regulations. You inherit them.
The gazetted framework of South African architectural practice is built into the software, not sitting in a spreadsheet someone updates when they remember.
Gazetted fee scales
The SACAP fee guideline tariffs (Board Notice 885 of 2026) are in the system, complexity tables and all. Every figure remains yours to adjust.
Stage Allocations
The gazetted stage split allocates your fee across stages 1 to 6 automatically, and 15% VAT is handled throughout.
IDoW checked at the door
Board Notice 901’s Identification of Work rules check your team’s registration categories against the building type before a stage begins.
SANS 10400 on record
Occupancy classes are a first-class field on every project, with the full parts A–XA reference a click away.
The right portal, automatically
Each project routes to its municipal e-submission portal: Cape Town’s DAMS, e-Joburg, e-Tshwane, the Western Cape Collaborator.
SACAP stages as the spine
Board Notice 122’s work stages structure every project, fee and report, inception to close-out.
Your clients’ confidence
Security you can put in a fee proposal.
Your clients trust you with their homes, buildings and budgets. SA-ArchPro is built so you can extend that trust to your software, and say so specifically when asked.
Data stays in South Africa
Practice data lives in Google Cloud’s Johannesburg region. POPIA-aligned residency now, not a promise to migrate later.
IP & IDs are walled off
Every firm’s data is isolated at the database engine itself. Your finances, personal details, and those of your network are never exposed outside of your practice.
Permissions the server enforces
Governed capabilities decide who sees what, enforced server-side, so fee and salary data never reach a browser that shouldn’t have it.
Encrypted, everywhere
TLS 1.3 in transit, AES-256 at rest, files served only through short-lived signed URLs.
Two-step verification
Authenticator-app 2SV, deliberately not SMS.
Accountable by default
Exportable audit trails on every project: who signed off, what changed, when.
A governed assistant
Archie helps. It doesn’t wander.
Archie is an AI advisor tuned for South African practice: SANS 10400, SACAP board notices, professional fees. What makes it trustworthy is what it cannot do.
What does SANS 10400-T require for this occupancy?
For a G1 office occupancy, Part T (Fire protection) sets requirements for…Cites the part and section — you verify against the standard.
ID numbers, bank details, contact details and your clients’ names are screened out before anything leaves your workspace.
It sees only what you hand it. Archie cannot browse your files. It reads only the documents you attach, chosen by you.
It redacts before it asks. ID numbers, bank details and contact details are stripped before anything leaves your workspace. Contract values travel as bands, never exact figures.
It leaves no prompt behind. Usage records carry token counts, not conversations. Your questions are not logged.
It’s metered, not open-ended. Every practice has an AI budget with credits you can see, cap and top up.
An assistant, not a substitute for the official documents. Archie cites the board notice; you remain the professional.
One platform
Everything a practice runs on.
Documents & drive
Practice-wide filing with storage insights and quota control.
Project map
Every live project pinned from its site address.
Practice calendar
Typed entries from milestones to out-of-office, synced with Google Calendar.
Team directory
Seats, SACAP titles and an org chart that matches reality.
Social media hub
Project-aware post drafts for the platforms you use.
Access audit
A feature-by-role matrix of who can do what, on demand.
Generated Documents
Numbered, revision-controlled documents on your letterhead, drafted and issued on command.
Finances
Fee proposals become invoices, billed per stage or instalments against the accepted fee.
One subscription
Five subscriptions, one practice.
Most practices assemble this from separate products, each with its own renewal and its own login. SA-ArchPro is one bill, in rand. Here is what the difference comes to.
The maths
One subscription instead of five
Practices typically buy a project platform, cloud file storage, a business suite, e-signature and an AI assistant separately. SA-ArchPro replaces that stack.
You save
R 3 070
per month on Small to Medium Practice
Over a year
R 36 910
kept in the practice
Less than the pieces
67%
cheaper than buying separately
- A leading team-project platform · R 1 000/moProjects, tasks, stages and sign-offs
- Mainstream business cloud file storage · R 460/moPractice document vault and project archive
- A full business-suite ERP (practice admin module) · R 1 040/moDirectories, timesheets and practice reporting
- A standalone document e-signature service · R 400/moDeliverable issue and sign-off records
- A general-purpose AI assistant subscription · R 1 675/moAI brief and document analysis
Assumes one licence per team member for collaboration tools, storage sized to your plan’s included quota, and published list prices with no negotiated discount.
Comparison figures are the publicly listed monthly rates of representative alternative products, in South African Rand, excluding VAT. Prices change and your own costs will differ. SA-ArchPro does not claim feature equivalence with any other product. Figures as at 2026-07-26.
Proudly South African
Built in SA. Not adapted for SA.
SA-ArchPro wasn’t localised from an international template. It was designed around South African architectural practice from the first line of code.
The gazette is the spec
Fee scales, work stages and IDoW rules come from the board notices themselves, updated when the gazette updates.
Priced and billed in rand
PayFast billing, ZAR pricing, 15% VAT where it belongs. No forex surprises on the practice card.
Hosted on the continent
Johannesburg region, POPIA-aligned, close to your clients.
Your brand throughout
Firm logo, colours and branded client email. Your practice looks like your practice.
A business decision, not a software purchase.
Practices don’t adopt SA-ArchPro for the features. They adopt it for what the features add up to: an organised, governed, profitable practice that clients trust. Start with thirty days free. No card, no setup fees, and your data stays yours.
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